Asset Management, Property Management, Real Estate
ABOUT BAYSIDE REALTY PARTNERS
Bayside Realty Partners is Northern California’s largest private firm specializing in the property management and leasing of medical office properties. With offices in San Francisco, the Peninsula, Fremont and Napa, Bayside offers coverage in every Bay Area marketplace. Our owner clients include healthcare systems, insurance companies, pension funds, REITs, healthcare districts and private investors. We also represent healthcare systems, multi-speciality and independent practices in their space needs.
POSITION SUMMARY The Property Assistant is responsible for supporting the Property Director with management of a portfolio of medical office, general office and industrial buildings, with a focus on day-to-day administration, vendor coordination and tenant interaction. The successful candidate will be intelligent, creative, organized, and have excellent people skills. A background in property operations, construction management, and leasing is a plus, but not required. Essential Duties and Responsibilities: •Assist the Property Director with the day-to-day operations of the portfolio, including leasing, maintenance and repair, janitorial, security, engineering and life-safety •Contribute to the preparation of monthly management and financial reports •Assist with annual budget preparation •Oversee regular contracted maintenance of the portfolio •Solicit bids from vendors for work performed in buildings; maintain a working knowledge of all vendor contracts and ensure compliance with same •Maintain a proactive tenant relations program •Be familiar with tenant leases, particularly with clauses affecting the operation of the building •Keep marketing up to date with current portfolio availabilities •Monitor and ensure that tenants and vendors comply with insurance requirements •Attend and document project planning meetings; update project schedules •Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers
1-3 years' experience in office administration is required. Experience in a commercial real estate office preferred. •Must have strong oral and written communications skills. •Strong customer service skills required.
EDUCATION: High School diploma required. Undergraduate degree or equivalent education\experience preferred.
COMPUTER SKILLS: •Strong proficiency in Microsoft Word, Excel and Outlook. •Ability to learn other software programs as required
REASONING ABILITY Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Additional Salary Information: Salary commensurate with experience. Bonus potential.
Bayside Realty Partners is a fast-growing provider of third party property management and leasing services of commercial properties, and is the largest privately held property manager and leasing agent of medical office properties in Northern California. Our clients include healthcare systems, hospitals, healthcare districts, institutional and private investors in medical office properties. Based in San Carlos, we also have offices in San Francisco, Burlingame, Dublin, Fremont, and Napa.