SUMMARY: The Events & Programs Manager works with staff and volunteer teams in the successful creation and execution of all BOMA SF’s locally produced social/networking events, educational programs and other meetings. This position reports to the Member Services Director.
AREAS OF RESPONSIBILITY:
Serves as staff liaison to committees that have responsibility for programs and events (Events Committee, BOMA Young Professionals Committee, Education Committee, etc.). Works with committees to draft agendas, set calendar, plan, and execute their respective activities.
Identifies, develops, and manages programs to meet the needs of building owners and managers that allows for progression of competencies throughout members’ careers. Evaluates new program opportunities that fit professional development goals.
Collaborates with the Member Services Director to develop and execute revenue plan for all BOMA events, education, and networking events.
Assess current and future educational needs annually for members through surveys, interviews and feedback from members, association staff, committees, and the Board of Directors to continually improve program offerings.
Plan and manage logistical functions for the following events, programs and social/networking functions; seminars/workshops, board of directors meetings & special meetings (as directed by the EVP or Member Services Director), Young Professional events, Networking Events (BOMA at the BALLPARK, golf tournament/wine tour, Holiday Party), BOMA Bay Area Awards Gala (biannual), and others as planned.
Evaluate program/event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, catering, and on-site management.
Serve as principal liaison between committees, contractors, organizers, and administrators with regards to all facets of the logistical operations and support of multiple programs and events.
Negotiate terms, execute, and administer contracts with facilities vendors for services, in accordance with budget constraints and BOMA policies and procedures.
Conduct offsite venue inspections, as necessary, and lift and move objects up to 20 pounds +/- as related to event preparation and cleanup. Events are held in downtown SF. From time to time, travel required to events in Marin, East Bay, or the peninsula.
Develop and maintain the Association’s annual programs and events calendar with input from appropriate staff and committees.
Send out weekly email updates to members on event, sponsorship, and registration opportunities. Coordinate with other staff to include relevant and timely notifications as necessary.
Responsible for input and update of all events in the AMS including event details, descriptions, sponsorship notations, etc.
Work with graphic designer to produce event flyers for print and digital distribution. Promote events via blast emails and social media (pre and post).
Oversee the event registration process and trouble shoot registration related database issues as needed.
General office duties as assigned as well as ad hoc projects, i.e. annual Toy Drive, etc.
Budget development and management.
APPLICATION PROCESS: Interested candidates should email a pdf formatted cover letter and resume to Member Services Director Tory Brubaker at email@example.com. Qualified candidates will be invited to the next step of the selection process.
ABOUT BOMA SAN FRANCISCO: BOMA is the most influential and effective advocacy, recruitment, and training organization for the U.S. commercial real estate industry. BOMA San Francisco represents more than 72 million square feet of office space in San Francisco, San Mateo, Marin, and Sonoma counties, and is federated with BOMA International and BOMA California, the voices of the commercial real estate industry in Washington, D.C., and Sacramento. BOMA offers commercial property owners and managers and the businesses that serve them an invaluable package of services to help them succeed in one of the nation’s most challenging and competitive markets.
BOMA San Francisco is an Equal Opportunity Employer and does not discriminate because of race, color, age, gender, religion, national origin, marital status, sexual orientation, medical condition, pregnancy, or disability.
REQUIRED KNOWLEDGE AND EXPERIENCE: Requires a proven record of accomplishment in event management, sponsorship fulfillment, contract negotiation, budgeting and financial oversight. Experience in one or more of the following substantive areas is highly desirable: trade, professional, or other non-profit association education development and management. Bachelor’s degree plus two years’ related experience or five years’ related experience and/or training is desired.
Possess the ability to develop topical workshops, seminar, and educational programming to support the needs of entry-level to C-suite level commercial real estate professionals.
Must be a strong communicator, have excellent written and oral communications and interpersonal skills. Possess strong leadership skills, be able to motivate and influence others, have a professional demeanor, and ability to exercise discretion and independent judgment. Commitment to working with shared leadership and in cross-functional teams. Resourceful, self-motivated, and ability to manage multiple assignments simultaneously with changing priorities.
Must have good working knowledge of MS Office, experience with AMS (association management software) and a keen interest in researching new technologies and/or processes that bring greater efficiencies to BOMA SF’s workflow.
Additional Salary Information: BOMA San Francisco provides competitive salary and benefits. Compensation is benchmarked against the industry standards and will be determined based on candidate experience and qualifications.
Internal Number: 2018MEE
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