This role is responsible for all day-to-day, administrative, and accounting aspects necessary for the efficient operation and management of a portfolio of commercial office buildings including tenant/vendor relations, lease administration, accounts payable, accounts receivable, financial reporting and team support.
ESSENTIAL DUTIES AND RESPONSIBILITIES:The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Set up new files (i.e. lease, vendor, accounting)
Code and/or approve invoices for payment; obtain/complete and process accounting forms as required (i.e. W-9 form)
Maintain current Certificates of Insurance for all tenants and vendors; point of contact for outsourced insurance vendor; monitor insurance status regularly to insure compliance
Assist with validation and/or input of lease abstract information
Keep up tenant contact information
Management of day-to-day vendor performance; inspect buildings on an ongoing basis to ensure functionality
Follow up and expedite collection of all accounts receivable (i.e. rent) as necessary; review charges with tenant when invoice is in dispute or needs clarification
Review aged delinquency report and tenant’s lease for late charge calculations and apply late charges to accounts
Review and send correspondence; rent increase letters, commencement letters, etc. in a timely manner
Maintain rent roll and lease files in system; review for accuracy monthly
Prepare and/or assist in preparation of monthly financial and variance reports
Maintain a working knowledge of lease agreements and administration of related documents
Prepare and/or assist in annual budget preparation and year-end reconciliations
Assist in negotiating, preparation, and maintenance of standard service contracts
Coordinate moves of tenants in and out of the building
Coordinate special events (i.e. broker open house, etc.)
Special projects as requested
This position has no supervisory responsibilities.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ideal candidate will be flexible, adaptable, committed and team-oriented.
Must have very good oral and written communications skills.
Strong customer service skills required.
Undergraduate degree required.
Strong proficiency in Microsoft Word, Excel and Outlook.
Competent in accounting systems.
Ability to use other software programs as required
CERTIFICATES, LICENSES, REGISTRATIONS:
OTHER DESIRED SKILLS AND ABILITIES (preferred)
Industry specific experience
Experience with business and management principles and practices
Knowledge of project management principles and practices
Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.
The employee is occasionally required to stand, walk and kneel.
About Harvest Properties
WHY HARVEST PROPERTIES?
While it is true that we are a vertically integrated, full-service commercial real estate investment firm, what we actually do is see connections others do not. We connect vision with execution. We connect opportunity with returns. We connect experience with fresh perspectives. We connect process with outcomes.
Our vision and breadth of experience is integral from acquisition to disposition, and at each and every step along the way — due diligence, venture structuring, construction, leasing, asset and property management. We connect all aspects of the process to see the investment opportunity that others may not.